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Last updated: 10 October 2025
Privacy Policy
World Tribal Alliance (“we”, “us”, “our”) respects your privacy and is committed to safeguarding your personal data. This Privacy Policy explains how we collect, use, share, and protect your personal data when you visit or use our website, subscribe to our blog or newsletter, make donations, purchase merchandise, or sign up for Gatherings. We act as a Data Controller under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
Data Controller & Contact
Data Controller: World Tribal Alliance
Email: info@theworldtribalalliance.org
Postal Address: 11 Hillcroft Avenue, Pinner, UK HA5 5AN
Personal Data We Collect
We only collect data necessary for stated purposes (data minimisation). Depending on how you interact with us, we may process:
Interaction
Data Collected
Purpose
Newsletter & blog subscription
Name, email address
To send you updates and communications you have opted in to receive (via Mailchimp)
Donations
Name, email, postal/billing address, donation amount, payment reference (processed by Stripe)
To process and acknowledge donations; receipts; compliance with tax/accounting obligations
Merchandise purchases
Name, email, billing & shipping address, phone (optional), payment details (via Stripe)
To fulfil orders, shipping, customer support, returns
Gathering registration
Name, email, phone, postal address, emergency contact; dietary/accessibility needs (if provided)
To administer participation, safety and communications for Gatherings
Website usage / analytics
IP address, device & browser info, referrer, pages viewed, cookie identifiers
To operate, secure and improve the website; detect and prevent abuse
Marketing preferences
Opt‑in status, topics of interest, engagement history (via Mailchimp)
To respect your choices and tailor communications
We do not intentionally collect special category data. If you choose to share health or accessibility information for a Gathering, we will process it only with your explicit consent or where necessary for vital interests or legal obligations.
Lawful Bases
- Consent — e.g., newsletters (Mailchimp) or non‑essential cookies.
- Contract — to process donations and payments (Stripe), orders, or Gathering registrations.
- Legal obligation — e.g., tax, accounting, fraud prevention.
- Legitimate interests — e.g., service improvement, security (balanced against your rights).
How We Use Your Data
- Provide services you request (donations, orders, Gatherings).
- Send subscribed communications via Mailchimp and respond to enquiries.
- Improve site performance, usability and security.
- Comply with legal/regulatory requirements and resolve disputes.
We never sell your personal data.
Sharing Your Data
We share data with trusted providers solely to operate our services, under contract and confidentiality:
- Stripe (payment processing; PCI‑DSS compliant); fraud screening.
- Mailchimp (email/newsletter communications).
- Event/Gathering registration platforms (if used).
- Analytics and website hosting providers.
- Delivery/shipping partners.
We may also share data when required by law or to protect vital interests. We do not allow providers to use your data for their own marketing.
International Transfers
Where data is transferred outside the UK, we rely on appropriate safeguards (UK adequacy regulations or Standard Contractual Clauses) to protect your information.
Cookies & Tracking
We use essential cookies for site functionality and non‑essential cookies (e.g., analytics/marketing) with your consent. Use the cookie banner to manage preferences or adjust your browser settings. Some features may not function without certain cookies. Stripe and Mailchimp may set cookies to deliver their services securely and to measure performance.
Data Retention
Data Type
Typical Retention
Donation & financial records
6 years
Newsletter subscriptions
Until you unsubscribe
Gathering registrations
Up to 12 months after the event (unless further consent)
Website analytics logs
12–24 months
Your Rights
You may exercise the following rights under UK GDPR, subject to conditions:
- Access, rectification, erasure and restriction.
- Data portability and objection (including direct marketing).
- Withdraw consent at any time where processing relies on consent.
To make a request, contact info@theworldtribalalliance.org. You also have the right to complain to the UK Information Commissioner’s Office (ICO) at ico.org.uk.
Security
We use technical and organisational measures including encryption (where applicable), secure hosting, access controls, and staff training to protect personal data.
Donations & Payments
Payments are processed by Stripe; we do not store full card details. We retain transaction metadata for receipts, reconciliation and regulatory compliance.
Children
Our services are not intended for children under 16. If we learn we have collected such data, we will delete it unless we have a legal basis to retain it.
Changes to this Policy
We may update this Policy periodically. We will post changes here and update the “Last updated” date at the top of this page.
Terms of Use
Acceptance of Terms
By accessing or using this website or our services, you agree to these Terms of Use. If you do not agree, please do not use the site.
Our Services
The site provides information, news, donation processing, merchandise sales, Gathering registration, and subscription to newsletters or community resources.
Eligibility
You must be at least 18 years old to make purchases, donations, or register for a Gathering through this site.
Donations
- Donations are voluntary and generally non‑refundable except for technical error or proven fraud.
- We may decline or refund a donation that is unlawful, fraudulent or inconsistent with our values.
- We follow the UK Fundraising Regulator’s Code of Fundraising Practice.
Gathering Registration
- Fees (if any) must be paid in full before attendance.
- Provide accurate participant data; additional waivers or health/dietary information may be required.
- Refund/cancellation terms are set out during registration and in our Refund & Returns Policy.
- We may modify or cancel a Gathering for safety or operational reasons; refunds or credits may be offered.
Intellectual Property
All content (text, graphics, images, video, trademarks and logos) is owned or licensed by World Tribal Alliance. You may view or print content for personal, non‑commercial use only. Any other use requires prior written permission.
refunds or credits may be offered.
Website Use & Conduct
- Do not use the site for unlawful, harmful or infringing purposes.
- No uploading of malware, scraping or interfering with site operation.
- No infringement of others’ intellectual property or privacy rights.
- We may suspend/terminate access for breach of these Terms. refunds or credits may be offered.
Third‑Party Links
Links to external sites are provided for convenience; we are not responsible for their content or practices.
Limitation of Liability
The site and services are provided “as is” without warranties. To the fullest extent permitted by law, we are not liable for indirect or consequential losses (including lost profits, goodwill or data).
Our total liability to you will not exceed the amount you paid us (if any) in the preceding 12 months. Nothing excludes liability for death/personal injury caused by negligence or for fraud.
Indemnification
You agree to indemnify and hold harmless World Tribal Alliance and its personnel from claims arising from your breach of these Terms or misuse of the site.
Termination
We may suspend or terminate your access at any time if you breach these Terms or for security and operational reasons.
Governing Law
These Terms are governed by the laws of England and Wales. The courts of England and Wales have exclusive jurisdiction over disputes.
Entire Agreement
These Terms and our Privacy Policy constitute the entire agreement between you and World Tribal Alliance regarding your use of the site and services.
Refund & Returns Policy
This policy reflects standard UK industry practice and does not affect your statutory rights under the Consumer Rights Act 2015 and the Consumer Contracts (Information, Cancellation and Additional Charges) Regulations 2013.
1) Donations
Donations are voluntary and generally non‑refundable.
If you made an error in your donation or suspect fraud/unauthorised use, contact us within 14 days at info@theworldtribalalliance.org. We will review and, where appropriate, arrange a refund.
2) Merchandise — Change of Mind (Distance Purchases)
- You have a 14‑day cooling‑off period from the day after you (or someone you nominate) receives the goods to cancel without giving a reason.
- To cancel, email us within the 14‑day period. You then have 14 days to return the goods.
- Returned goods must be unused, in their original packaging and re‑saleable condition. We may deduct for diminished value caused by handling beyond what is necessary to establish the nature, characteristics and functioning of the goods.
- Unless the item is faulty or mis‑described, you are responsible for return postage. We recommend tracked shipping.
- We will refund the price paid (including standard outbound delivery) within 14 days of receiving the goods (or evidence of return), to the original payment method.
- Exclusions: customised/personalised goods, sealed goods not suitable for return due to health protection or hygiene reasons once unsealed (e.g., certain apparel/consumables), and perishable items.
3) Merchandise — Faulty or Not as Described
- If an item is faulty or not as described, contact us promptly with order details and photos.
- Within 30 days of delivery you may have the right to reject for a full refund. After 30 days, we may offer repair or replacement first.
- We will cover reasonable return postage for confirmed faults. what is necessary to establish the nature, characteristics and functioning of the goods.
4) Gatherings (Tickets/Bookings)
- Tickets/bookings for Gatherings scheduled on specific dates are generally exempt from the 14‑day cooling‑off right under the Consumer Contracts Regulations.
- Our cancellation terms will be shown during checkout/registration. Where possible we will offer a partial refund or credit if you cancel with reasonable notice, less any non‑recoverable costs.
- If we must cancel or materially change a Gathering, we will offer a full refund or a credit/transfer to a future date.
- Travel and accommodation costs are your responsibility; please consider appropriate insurance.
5) How to Start a Return/Refund
Email info@theworldtribalalliance.org with your order number, reason, and any supporting photos. We will respond with next steps and, if applicable, a return address.
Cookie Policy
This policy explains how World Tribal Alliance uses cookies and similar technologies.
1) What Are Cookies?
Cookies are small text files placed on your device to help websites function, improve user experience, and provide analytics.
2) Types of Cookies We Use
- Strictly Necessary — required for core functions (security, checkout, consent). These cannot be switched off.
- Performance/Analytics — help us understand how the site is used so we can improve it.
- Functional — remember choices (e.g., language, region).
- Marketing — used to deliver relevant communications; set only with your consent.
3) Third‑Party Cookies
- Stripe — to process secure payments and prevent fraud.
- Mailchimp — to manage newsletter sign‑ups and measure campaign performance.
- Analytics (e.g., Google Analytics) — to understand site performance and usage.
4) Managing Cookies
On first visit, you will see a cookie banner where you can accept or reject non‑essential cookies. You can also manage cookies via your browser settings. Blocking some cookies may impact site functionality.
5) Retention
Cookie lifespans vary. Session cookies expire when you close your browser; persistent cookies remain for a set period (typically 1–24 months) unless deleted earlier.
6) Updates
We may update this Cookie Policy periodically. Changes will be posted on this page.
Compliance note:
This page is drafted to align with UK GDPR, Consumer Rights Act 2015, and Consumer Contracts Regulations 2013. Please review and adjust exclusions, return address, and any Gathering-specific cancellation windows to match your operations.